Job Description

Job Skills / Requirements

GENERAL STATEMENT OF JOB

Under general supervision, prepares and processes payroll for two separate companies, including bi-weekly payrolls, vacation buybacks, bonuses, monthly/quarterly/annual reporting, W-2 processing and related records and reports in accordance with guidelines, laws, and rules of governing agencies. Reports to Financial Systems Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES

1.             Receive, review, and process all change of status documentation received from Human Resources, ensuring changes are accurately entered into the payroll system and reflected in employee records.

2.             Receive, review, and process employee uniform purchase requests.

3.             Receive, review, and process new plan year deductions (Health, Dental, Flex Spending, Tobacco)

4.             Responsible for annual United Way deduction information and prepares yearly reports for United Way.

5.             Review employee time summary in Time & Attendance system, ensuring all employee time entries are accurate prior to exporting data into Tyler EERP system. 

6.             Responsible for importing and auditing payroll data in Tyler EERP system: including sick leave, vacation, comp time, holiday pay, and special project hours; balance payroll against timekeeping records.  Assist managers with accrual corrections.

7.             Schedule and maintain the payroll calendar to ensure all deadlines are met.

8.             Secondary for all timekeepers, entering data if needed (such as on-call pay) and performing all time and attendance revisions as needed.

9.             Manually verifies complex payroll calculations (holidays worked, on-call time, CDL pay, and comp time) each pay period to ensure compliance with policy and SWS/SSSD requirements.

10.          Assumes direct responsibility for tracking and administering FMLA, Short-Term Disability, Workers’ Compensation, and ADA. Performs weekly data entry, timesheet coding, and coordination with managers, HR, and timekeepers.

11.          Responsible for advanced employee-level coding and ongoing maintenance through position changes and Job/Salary coding.

12.          Verifies end-to-end Time & Attendance workflows, ensuring accurate HR processing of hours, approvals, and pay code additions.

13.          Prepares, verifies, transmits, and confirms receipt of direct deposit files with the bank; processes reversals and verifies new direct deposits.

14.          Prepares and submits vouchers for mandatory and voluntary payroll deductions; maintains the check register.

15.          Prepares monthly, quarterly, and annual reports and files for the South Carolina Retirement System (SCRS), Workers’ Compensation, IRS, and SCDOR separately for SWS and SSSD.

16.          Reviews SCRS manuals and state laws to ensure compliance.

17.          Prepares retirement salary histories and prerequisite checks.

18.          Prepares, maintains, and submits bi-weekly 401(k) and 457 deferred compensation deposits and reports; submits data to plan administrators and auditors.

19.          Complete all Final Retirement Certifications for SCRS.

20.          Complete all Active Member Refunds for SCRS.

21.          Prepares, maintains, and submits records and forms relating to past due taxes owed by employees; honors all levies; contacts IRS if employee is terminated.

22.      &