Job Description

Overview

Job Skills / Requirements

• Demonstrate a commitment to fostering an inclusive culture that values and supports individuals from diverse backgrounds, including ability, age, class, ethnicity, faith background, gender expression, gender identity, geographic region, national origin, neurodiversity, race, and sexual orientation, recognizing the importance of individual and group identities.
• Manage and maintain the Vice President for Diversity and Inclusion’s calendar, coordinating meetings, appointments, and travel arrangements and reimbursements efficiently.
• Perform administrative duties, including greeting and assisting visitors, answering phone calls, and managing email correspondence in a professional manner.
• Prepare, edit, and distribute a variety of documents, including correspondence, reports, presentations, and other materials, ensuring accuracy and professionalism.
• Act as the primary point of contact for internal and external communications, providing timely responses and effective follow-up to inquiries.
• Coordinate and organize events, meetings, and workshops related to Diversity and Inclusion initiatives, managing logistics, catering, and materials preparation in collaboration with all staff in the Office for Diversity and Inclusion.
• Compile and organize data to support strategic initiatives and special projects.
• Lead budget preparation and monitoring, including tracking expenses and preparing financial reports to ensure accurate financial management.
• Develop and maintain both physical and digital filing systems, ensuring the secure and organized storage of sensitive information.
• Collaborate with other administrative staff and departments to streamline processes and enhance communication across the organization.
• Serve as the primary support staff for the Office of Diversity and Inclusion, providing comprehensive administrative support.
• Handle administrative tasks such as proofreading, typing, and using Microsoft Office Suite; digitize office files and correspondence; build and maintain Excel spreadsheets; and utilize paperless systems and cloud environments for efficient information management.
• Manage office supplies and serve as the contact person for coordinating the use of spaces in the building, ensuring a well-organized and resourceful office environment.
• Maintain confidentiality and exercise discretion in handling sensitive and confidential information, ensuring privacy and security.

• Contribute to the overall success of the Office of Diversity and Inclusion by performing all other essential duties and responsibilities as assigned.

• High school diploma required. (Related) Advanced degree desirable.

• Prior experience in an administrative role is required.
• Experience working in diverse and inclusive environments.

• Proficient knowledge of Microsoft Office Suite.
• Preferred knowledge of Canva and to design programs

• Exemplary planning and time management skills.
• Ability to accommodate multiple projects from various sources.

• Excellent verbal and written communication skills.

• Limited pushing, pulling, lifting.  Lifting would not exceed 20lbs.
• Mobility on campus necessary.

Education Requirements (Any)

High School Diploma required with supplemental business training or equivalent combination of education and experience.

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Long Term Disability, 401K/403b Plan