Job Description

Accounts Payable/Receivable Clerk (Finance)
Louisville, KY, United States of America
$20.00 - $20.00

Overview

Catholic Charities of Louisville is the social-service arm of the Archdiocese of Louisville. We provide help and create hope for the poor and vulnerable through a wide range of programs, assisting clients of all races, backgrounds and beliefs. 

Job Skills / Requirements

SALARY: $20.00/hour
Part-Time; 20 hours/week

Education Requirements (Any)

Associate degree in Business Program. Bachelor’s degree in Business Program is preferred.

Additional Information / Benefits

GENERAL SUMMARY:
Under the direction of Finance Business Manager, the Accounts Payable/Receivable Clerk is responsible for providing accounting and clerical support to the Finance Department. Handles daily bank reconciliation. Maintains accounting documents and files including vendor invoices, packing slips and paid invoice voucher packages; keys invoices into the general ledger system and prints accounts payable checks or initiates ACH transactions. Enter Accounts Receivable transactions as assigned.  Assist other financial personnel as needed. 
 
ESSENTIAL DUTIES AND TASKS:  
  1. Handles daily bank reconciliation 
  2. Review all paperwork for accuracy, signatures, dates, and other details
  3. Enter approved vendor invoices accurately and timely.  Charge expenses to the correct accounts for all non-grant departments.
  4. Prepare and process checks from approved vendor invoices for timely payment.
  5. Files all paperwork
  6. For Federal grant reimbursable programs, track vouchers to ensure all paperwork is returned by caseworkers.
  7. For Federal grant reimbursable programs, work closely with case managers to compare records, request final checks, and complete the 90-day reports
  8. Complete month-end close activities according to schedule, using the Month End Close Checklist
  9. Understand accrual accounting to ensure correct timing of expenses and income.
  10. Process Accounts Receivable transactions (Language Services) and follow up with past due invoices in a timely manner
  11. Any other duties as assigned. 
EDUCATION AND EXPERIENCE:  
  • Associate degree in Business Program. Bachelor’s degree in Business Program is preferred.
  • 2-3 years of work experience.
  • Reasonable accommodation may be provided for those who are able to perform the essential duties of the job.  
 SPECIALIZED SKILLS AND KNOWLEDGE:  
  • Be able to work under time pressure, handle stressful situations
  • Be able to demonstrate good communication skills to successfully interact with colleagues ensuring that clients’ needs are met within federal grant guidelines
  • Must be able to handle multiple and shifting priorities and work effectively as an individual and as a member of a team
  • Be able to establish and maintain effective working relationships with grantor agencies, subcontractors, program managers and staff, and the archdiocese
  • If English is the second language, the person must have acceptable proficiency in listening and reading comprehension as well as oral and written communication in English.
  • Proficient in Microsoft Office applications and have knowledge and skills in basic bookkeeping
  • Must be people oriented and be able to relate to a varied ethnic population
  • Must be able to maintain the confidentiality of any information she/he encounters

This job reports to the Finance Business Manager

This is a Part-Time position 1st Shift.

Number of Openings for this position: 1