Job Description
Compliance Assistant for a Security Company
(HR)
Norfolk, VA, United States of America
Overview
Top Guard Security is the leading security guard service provider for the Virginia Peninsula, the Southside, Tri-Cities, and Chester. Top Guard offers unarmed and armed security officers and mobile patrol services to industrial and manufacturing facilities, commercial properties, local and federal governments, residential communities, health care and retail establishments. Top Guard is Hampton Roads, Virginia's largest privately-owned security firm with 1000+ employees and the largest woman-owned firm in the region. Its clientele represents the finest businesses, financial institutions, shopping centers, world-class manufacturers, communities and universities. Municipal, State and Federal contracts represent the backbone of Top Guard's regional dominance. Top Guard's size, experience and extraordinary level of service make it the region's choice for private security. Top Guard's commitment to superior security services begins with a commitment to its employees. We understand the critical role that a security professional plays in the overall success of a facility and we are devoted to hiring high caliber employees who are intelligent, capable, and dedicated individuals. Candidates are carefully selected by an experienced recruitment staff committed to finding those individuals who meet Top Guard’s rigid employment standards. Through training, performance evaluations, and quality assurance measures, we ensure that security officers maintain standards consistent with Top Guard's stringent requirements.
Job Skills / Requirements
Top Guard is accepting applications for a Compliance Assistant. This position is responsible for helping ensure that the company is in and stays in compliance with all regulatory guidelines set forth by DCJS and our clients.
Essential Functions and Responsibilities:
- Manage TG Guard regulatory guidelines set forth by DCJS and our Clients.
- Manage all aspects of reviewing and saving all new hires employment packets and their DCJS packets, to include setting up their account on the DCJS website, getting their applications for a security license and fingerprints completed during processing, completing all paperwork needed for their employee file, and to do the payroll deductions for fees Top Guard pays in advance for them.
- Enter their compliance information into our software program.
- Track all their licenses, DCJS, Driver’s License, CPR/AED, etc. to ensure they are in compliance at all times.
- Set up officers for their training classes.
- Create their folder on our server to keep all their compliance information electronically, such as applications, training completion forms, DCJS Hard Cards, Driver’s License, etc.
- Taking appropriate action when we get notification of their security license application being denied and letting their account manager know we cannot work them any longer.
- Completing payroll deduction forms for all training that Top Guard paid for in advance for the new hire and putting in the deduction in their electronic employee file in our software program.
- Review termination emails that are sent out by account managers, review the persons file created on the server to see if there are any incentives, DCJS fees, training fees, etc. that is owed to Top Guard and make sure the deduction is put in for said fees.
- Effectively use customer service skills to interact with other staff members, admin and field employees, within the company.
- Maintain strict confidentiality of all company, and client information and data.
- Perform other duties as assigned.
#security
Additional Information / Benefits
Top Guard provides its full-time employees with the following benefits: Payroll Deducted Health, Plan Payroll Deducted Dental Insurance, Supplemental Life Insurance, Supplemental Short Term Disability Insurance, Direct Deposit, Paid Vacation, Holiday Compensation, and Credit Union Membership. It is the policy of Top Guard to afford equal opportunity for employment to all individuals regardless of their race, color, religion, sex, national origin, age, genetic information, disability, or veteran status. Applications are active for 60 Days after which you must reapply.
Part time officers are also eligible for benefits as well. Please inquire within.
This job reports to the General Manager
This is a Full-Time position 1st Shift.
Number of Openings for this position: 1