Job Description

Overview

DSI believes that success is bred in the recruiting, selection, supervision, and training of each and every employee. Believing in the need for ongoing and perpetual training helps to set DSI apart from its competitors. Many companies give testimonials about their commitment to customer service and employee satisfaction but few deliver on that promise. That is where the DSI motto, “DWYSYWD", comes into the picture. Simply stated, DSI strives to “DO WHAT YOU SAY YOU WILL DO”. The staff at DSI believes that if we understand the culture and mindset of our customers then we can more easily create a unique service solution to reflect it. DSI strives to create a work experience for our employees reflecting the work culture, principles, and values of our clients as well as of DSI, and based upon this, we screen employees for skills, philosophies, and attributes that reflect both. In doing so, we believe DSI delivers employees and service mutually beneficial to everyone.

Job Skills / Requirements

DSI is hiring a Bid and Proposal Administrative Assistant. The Bid and Proposal Administrative Assistant will support the preparation, coordination, and submission of bid proposals for security service contracts. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines. The ideal candidate will thrive in a fast-paced environment and contribute to the success of our business development efforts.

Responsibilities

• Assist in preparing, formatting, and editing bid proposals, ensuring compliance with client requirements and company standards.
• Compile and organize supporting documentation, including certifications, references, and pricing schedules.
• Coordinate with internal teams (e.g., operations, finance, and legal) to gather necessary information for proposals.
• Track bid deadlines and ensure timely submission of proposals.
• Maintain accurate records of bid submissions, outcomes, and client communications.
• Conduct research on potential clients and industry trends to support proposal development.
• Manage electronic and physical filing systems for bid-related documents.
• Provide general administrative support to the business development team, including scheduling meetings and preparing reports.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration, communications, or a related field preferred.
• 1-2 years of administrative experience, preferably in a business development or proposal coordination role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently and collaboratively in a team environment.
• Experience with bid management software or CRM systems is a plus.
• Knowledge of the security services industry is an advantage but not required.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holidays.
• 401(k) retirement plan with company match.
• Opportunities for professional growth and development.

#CORP

Education Requirements (All)

High School Diploma or Equivalent

Certification Requirements (All)

Valid State Driver's License

Additional Information / Benefits

DSI Security Services is a drug free employer complies with all applicable laws regarding affirmative action and equal opportunity in all its activities and programs and does not discriminate against anyone protected by law because of age, color, disability, national origin, race, religion, sex, handicap, or status as a veteran or disabled veteran.