Job Description

Operations Administrator (Alliance Maintenance)
Manhattan, NY, United States of America
$67,000.00 - $75,000.00

Overview

Alliance is a leading provider of Building Services for high-profile commercial buildings located in the greater New York area. We are seeking a motivated, professional, and dedicated Operations Administrator to join our team. The successful candidate will be responsible for various administrative functions and maintaining existing accounts with the client(s) within an assigned portfolio.

Job Skills / Requirements

POSITION SUMMARY:  

The position of Operations Administrator will provide support for various Sales and Operations functions at Alliance Restorations. This role includes but is not limited to; billing functions, credit/rebill submissions, new customer set-ups, preparation of sales proposals and Request for Proposal responses, annual budget tracking, subcontractor and vendor invoice approval and inquiries, payroll, reporting, and other departmental functions as directed.  

 The incumbent is an experienced, self-motivated independent individual who is highly flexible and willing to take on a variety of tasks and responsibilities in a creatively driven industry. He or she must be adaptable and capable of working in a fast-moving, ever-changing, eternally fluid environment.

He or she must have proven administrative support skills possessing a strict confidentiality work ethic. Additionally, they must have excellent written and verbal communication skills as well as great attention to detail along with the ability to work within a complex organization.


Essential Functions:

  • Sales proposal preparation
  • Request for Proposal (RFP) responses
  • New customer set-ups and cancellations
  • Research and respond to billing inquiries and discrepancies.
  • Budget Tracking
  • Credit/Rebills of client invoices.
  • Assist with client collection initiatives.
  • Processing and approving payment of vendor and sub-contractor invoices in accordance with Accounting Department deadlines.
  • Processes purchase orders for supplies and services as requested. Solicits quotes and places orders as needed.
  • Processing of staff weekly payroll, responding to any discrepancies and employee payroll concerns in a timely manner.
  • Other administrative duties as assigned by management.
  • Processing payments 
  • Processing 32BJ Union payroll
 

Minimum Qualifications: 

  • At least five years’ experience providing Administrative and Payroll support to a large client base;
  • Computer proficiency with Microsoft Office Suite - advanced skills in Microsoft Word and Excel;
  • Proven ability to prioritize delegated tasks and meet deadlines;
  • Excellent communication skills and professional demeanor;
  • Bi-Lingual preferred.

#HPR1

Education Requirements (Any)

Associates Degree
Bachelor's Degree

Additional Information / Benefits


Salary: $67,000 - $75,000
Schedule: 8:30 AM- 5:30 PM

 

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1