Job Description

Overview
Located in Spartanburg, South Carolina, Spartanburg Water is an award-winning utility that offers team members a culture of innovation, a history of excellence and an investment in their continued success.   
Nestled in the Piedmont region of South Carolina and a short drive away from the beauty of the Blue Ridge Mountains and ever-popular beaches of the South Carolina Lowcountry, Spartanburg is a thriving and growing community that is home to seven diverse and well-known institutions of higher learning. Residents enjoy incredible outdoor recreation opportunities, an eclectic and delicious local restaurant and brewery scene, a vibrant cultural environment and the benefits of strong economic growth with an affordable cost of living.
INNOVATION: Through innovative technologies and industry leading practices, Spartanburg Water has had the honor of twice receiving recognition as a Utility of the Future Today – and as one of only two South Carolina utilities to ever receive the award and only one of 18 utilities globally to receive the honor a second time.
HISTORY: Through sustainability and resiliency, Spartanburg Water has consistently provided the highest quality drinking water and wastewater services to our region for more than 100 years, and continues to be a vital part of the area’s successful economic growth and development.
INVESTMENT: Spartanburg Water offers a generous compensation package, including full medical, dental and vision benefits and participation in the SC Retirement System. The organization also offers tuition reimbursement and opportunities for paid certifications and training. Spartanburg Water firmly believes in the importance of investing in the health, security, and potential of all team members.

 

 

Under general supervision, answers incoming telephone calls and internal communication for the Collection and Distribution complex.  Performs various administrative duties for Collection and Distribution such as preparing, receiving, and filing work orders; communicating with utility locating service; maintaining inventory of supplies, forms, and materials; etc.  Exercises judgment in applying established policies, procedures, rules and regulations.  Reports to the C&D Systems Manager.

 

 

 

                                     SPECIFIC DUTIES AND RESPONSIBILITIES

 

1.      Inputs all compliance data and ensures that the records are up to date.

 

2.      Inputs training records for all C&D personnel.

 

3.      Utilizes work order system and issues work orders as needed to the appropriate responsible person and assists when needed.

 

4.      Communicates with the Utility locating service for location requests as a backup for the Planning Assistant.  

 

5.      Responds and relays emergency information (i.e. line breaks, service disruptions) concerning the collection and distribution systems.

 

6.      Verifies time and attendance for all C&D personnel.

 

7.      Orders supplies (i.e. office and related) for the C&D Department.

 

8.      Prepares the on-call roster for the C&D Department.

 

9.      Performs administrative duties as needed including greeting and directing visitors and customers, making and filing copies as required, taking minutes for department meetings, and distributing memos.

 

10.  Ensures that all employees are communicated to concerning companywide communications. This includes communications to those that may not have ready access to e-mail.

 

11.  Answers and directs calls to appropriate C&D personnel when needed.

 

12.  Coordinates outside services to the C&D Department buildings when required.

 

13.  Maintains department bulletin boards, ensuring materials posted are up to date.

 

14.  Performs other related duties as required.

 

 

 

                                     MINIMUM TRAINING AND EXPERIENCE

 

 

Requires a high school diploma or equivalent with experience in administrative work; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities; Must have strong data entry skills; must have experience in Microsoft Word and Excel.