Job Description

Assistant or Associate Registrar (Registrar)
Danville, KY, United States of America


If you like helping young adults from diverse backgrounds achieve their goals, as well as problem solving, data management, meticulous record-keeping, and working with a team of dedicated professionals, we invite you to apply to work in Centre’s Registrar’s Office as the Assistant or Associate Registrar.  While experience working in an academic environment is beneficial, it is not required.  The position requires developing a keen understanding of Centre’s academic policy and the ability to handle confidential information with kindness, tact, and discretion when working with students, parents, faculty, staff, or alumni.

Centre College is a premier national liberal arts college that serves approximately 1,400 students and provides a supportive community and a flexible, personal academic path to a meaningful life and career. Founded in 1819, Centre accomplishes its goals in an atmosphere of caring and respectful relationships among faculty, students, and staff. The College has an endowment in excess of $420 million and an operating budget of more than $65 million.

Centre welcomes and supports diversity. The College strives to create an environment where differences are celebrated, where individuals can exchange ideas and share in the richness of mutual experiences. Please view our Statement of Community.

Located in Danville, KY, the historic, picturesque 150-acre campus is 30 miles from Lexington, in the famed Bluegrass Region of Central Kentucky.



Job Skills / Requirements

Supports the functioning of the Registrar’s Office and the academic goals of the institution Monitors and helps maintain compliance with a variety of academic policies and procedures and keeps track and reports on student progress, retention, and completion.        

Essential Job Functions:

  • Manages all aspects of the degree certification process, including maintenance of the administrative degree audit software and the timely tracking of student progress toward degree completion;
  • Maintains familiarity and complies with all federal and College policies, procedures and regulations regarding students’ academic progress and student privacy (FERPA, e.g.);
  • Demonstrates skills and strong commitment to providing prompt and excellent service to students, faculty, and staff;
  • Oversees Office responsibilities related to Commencement, including the production of the Commencement and Baccalaureate programs and printing of diplomas; serves on Commencement Committee;
  • Cooperates with other offices throughout the College to ensure collaboration on shared responsibilities.
  • Determines eligibility and produce reports for a variety of student honors, including graduation honors, Junior Marshalls, Dean’s List, and Phi Beta Kappa;
  • Produces a variety of end of term and end of year grade statistics reports;
  • Evaluates external and internal test scores to determine student placement in math and foreign language;
  • Evaluates credit by examination (AP, IB) test scores and records appropriate credit;
  • Serve as primary office liaison with our administrative ERP (Jenzabar) and the Centre ITS Office;
  • Writes and maintains a variety of reports, as requested, extracting data from the administrative database using the Cognos software;
  • Compile and submit required enrollment and degrees reports to the Kentucky Council on Postsecondary Education;
  • Together with the Registrar and the Office’s Academic Records Specialist, maintains student records using the College’s document management software (Alfresco);
  • Supports the Registrar in setting up course schedules, room assignments, and updating any changes that occur during the term; 
  • Provides friendly service to students; giving supportive advice and information as needed;
  • Demonstrates an appreciation of and commitment to further an inclusive culture for those of diverse backgrounds such as ability, age, class, ethnicity, faith, gender expression, gender identity, neurodiversity, race, and sexual orientation.  

Marginal Job Functions:

  • Contributes to the overall success of the department by performing other duties as assigned.

Education and Experience

Bachelor’s degree required.  Advanced training and experience in an academic, administrative setting (Registrar’s Office, e.g.) is preferred.


Knowledge and Skills

Excellent verbal and written communication skills.  Ability to organize and manage multiple tasks concurrently, with attention to detail, precision and accuracy. Strong computer skills, including PC applications, experience with an integrated, mainframe administrative database, and experience in web-based services. Ability to interpret academic policy and handle confidential information with tact and discretion when working with students, parents, faculty, staff, or alumni. Ability to work with minimal supervision. Demonstrated commitment to contributing to a positive, diverse, equitable, and inclusive working environment within the Registrar’s Office and across campus.

Mature judgment, good humor, patience, and ability to work under pressure are necessary qualities for working in this busy environment.

Physical Requirements

Ability to navigate the office space in order to meet with students, access files, etc. 

Driver’s license is required. No other physical requirements.


Interested applicants must apply through the Centre College Human Resources site at Employment at Centre | Centre College (with a cover letter, resume, and list of references).  Review of applications will begin immediately and continue until filled.  For full consideration, application materials must be submitted online by June 29th, 2023.

Education Requirements (Any)

Bachelors degree preferred

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Long Term Disability, 401K/403b Plan

This job reports to the Registrar's Office

This is a Full-Time position 1st Shift, ; some high-intensity times of year when extra hours are necessary outside of typical schedule..

Relocation is not provided

Number of Openings for this position: 1