Job Description

A/P Administrator (Administration)
El Paso, TX, United States of America
$0.00 - $0.00

Overview

Professional Janitorial Service is one of the largest and fastest growing privately owned commercial cleaning companies in Central Texas, San Antonio and El Paso. We pride ourselves in providing high quality cleaning services to many office buildings. PJS is more equipped than any other company in the state of Texas to help our customers do their job and do it well. The key to our success is our people! We employ the best people in the industry! Our team includes over one hundred years of combined experience in providing the highest-level cleaning services available.

 



Job Skills / Requirements

Summary:
 Verify, obtain approvals, and pay all invoices from vendors and associates in a timely, accurate manner by accounting policies by accounting policies and procedures.
  • It's crucial to verify that purchasing procedures are followed, such as comparing purchase order price to invoice price and purchase order quantity to invoice quantity and ensuring the validity of the purchase order number. This includes maintaining an accurate, up-to-date Purchase Order Log, a key aspect of our organization.
  • Ensuring accurate account coding and timely return of all invoices is a vital part of our commitment to efficiency and accuracy.
  • Submit all approved invoices for payment
  • Handle all vendor inquiries and reconcile vendor statements.
  • Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
  • Assist in reconciling open account status items.
  • Perform other duties as needed by the supervisor.
  • Ordering all supplies both for external and internal needs
  • Receive and code supply orders once a week
  • Inventory of all machines and supplies on regular intervals 
  • Serve as the company safety officer and order / maintain safety supplies
  • Assign equipment / prepare cell phones and assign alarm codes.
  • Complete administrative duties for the President as assigned.
Qualifications and Requirements:
High School diploma /Secondary qualification or equivalent.
 Spanish is a Plus

 This job requires the ability to perform the following:
  • Well organized, detail-oriented, committed to accuracy, and ability to work independently.
  • Proficient in Microsoft suite with a strong emphasis on Excel.
  • Willingness to learn new processes, best practices, and personal development.
  • Can perform in a busy environment, moving from task to task with little notice.
  • Team player, professional, and lead with integrity.
  • Ability to read, write, and speak English, with excellent grammar and communication skills (written and verbal).
  • Strong communication skills are essential when interacting with employees.
  • Basic math skills are used frequently when handling cash or credit.
  • Problem-solving, reasoning, motivating, and training abilities are often used.


Requirements:  
• Pass background check 



Education Requirements (Any)

High School Diploma or GED Certificate
Bachelor's Degree (4 years)

Additional Information / Benefits

*** Resume/Driver license is required to be considered for position ***

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Bonus

This is a Full-Time position

Travel is required consistently