Job Description

Administrative Assistant II (Center for the Repair of Historic Harms)
Louisville, KY, United States of America



The national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshipping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God’s love extends to all people. This community comprises the staff of several national entities: the Office of the General Assembly, Presbyterian Investment and Loan Corporation, the Presbyterian Mission Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group. Join a community of gifted and caring professionals to work closely with the Director of the Center for Repair of Historic Harms in the Presbyterian Mission Agency. The person who fills this  position can be based in Louisville, KY or work from a remote location.

Position Purpose:

To provide administrative support and staff coordination for the Center for the Repair of Historic Harms. To support, without close supervision, the day-to-day activities of all areas of the Center for Repair’s work, including but not limited to organizing, preparing, and implementing committee actions and/or referrals from the General Assembly, budget monitoring, organization of meetings and gatherings.

Job Skills / Requirements

  1. Embody the PMA Culture Code to support the mission, vision, identity, values and mission work plan of the Presbyterian Mission Agency in attitude, work ethic, behaviors, and relationships!  
  2. Establish and grow a warm, hospitable, encouraging, professional and responsive people-first ethos of the Center for Repair.
  3. Provide administrative support to the Director of the Center for Repair and the Center for Repair’s Project Manager. This includes, but is not limited to, administrative functions including keeping detailed and accurate records of actions and agreements, payments, communications, scheduling and travel arrangements.
  4. Establish, maintain, and ensure up-to-date and accurate committee meeting records, correspondence, and files (hard copy and/or electronic). Manage cloud-based access to all documentation and knowledge-base for the Center for Repair along with managing careful archiving of records.
  5. Provide primary support for arrangements for meetings and staff meetings ensuring all participants are well prepared and cared for in order to engage fully in the proceedings. Provide support and follow through on actions at meetings.
  6. Monitor budget reports to ensure accuracy, enter journal vouchers and monitor program expenses. Receive and process staff and committee Travel Expense Reports, Credit Card Statements/Receipts, and other invoices and payments.
  7. Participate in the work and common life of the Center for the Repair of Historic Harms Other duties as assigned by supervisor.


Associate degree - Bachelor’s degree preferred.


  • Three to five years of administrative and management experience; Experience managing budgets, meeting planning, and record keeping
  • Knowledge of the Presbyterian Church (U.S.A.). A member of an active congregation of the Presbyterian Church, U.S.A. is  helpful in this work and preferred.

Required Skills:

  • Fluent with digital collaboration and cloud-based knowledge-sharing
  • Excellent writing and speaking skills
  • Adaptive in cross-cultural communication
  • Ability to manage and prioritize a complex workload
  • Willing and able to work as part of a deployed staff team
  • Build and sustain trustworthy, healthy constituent and partner relationships
  • Proficiency in Microsoft Office 365 applications.

Helpful Skills:

Experience listening to, writing about, and discussing the pursuit of social justice across cultural boundaries.

Required Competencies:

The successful candidate will demonstrate efficient to mastery level in the following competencies:

  • Emotional Maturity & Adaptability: The Presbyterian Mission Agency (PMA) is a multi-national organization serving many constituencies with a wide variety of perspectives, values, and interests.  Further, PMA is an innovative organization in a significant state of evolution where changes happen regularly and routinely. The successful candidate will possess a positive disposition, be well differentiated, and not easily thrown off balance or become negatively reactive.
  • Intercultural Competence: Ability to interact and communicate with individuals from different racial, ethnic, and cultural backgrounds and to respect different work styles and personality types.
  • Relationship Building/Management: Proven ability to work collaboratively with a focus on building and maintaining strong relationships, both internally and externally.
  • Accountability: Possesses a bias toward responsibility. They will claim their own mistakes, seek to make it right, and celebrate their wins while sharing credit with their colleagues.
  • Organization/Resourcefulness/Dependability: Demonstrated ability to work independently and to deliver results without close supervision or support. Must be an organized, self-starter, able to complete projects and meet goals.
  • Responsive: Responds to the voices and needs of the church by being timely, helpful, enthusiastic and mission-centered.
  • Productive & Flexible: Ability to work well under pressure, to meet targets and to be flexible.
  • Teamwork: Ability to work as part of a team and contribute to team identity and growth; works cooperatively with others to accomplish goals and objectives.
  • Life / Work Balance:  Recognizes the importance of rest and renewal and maintains an appropriate balance between work life and personal life by adapting to changing needs at work, taking time to pursue personal interests, seeking others' help and discernment when needed and responding appropriately when they are overcommitted or when faced with stressful or dynamic situations.

Physical Requirements:

This is largely a sedentary position that may require occasional filing and lifting up to 15 pounds. Requires the ability to see, hear, speak, type, write, walk, stand, bend and lift.  This is a full-time position.

Sensory and physical requirements include the ability to communicate verbally in person and by telephone and the ability to read and understand written materials. Ability to communicate in a manner suitable to a church office environment.



Additional Information / Benefits

We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues at the Presbyterian Center.

The Presbyterian Church (U.S.A.) offers a competitive benefits package including:

Company Paid Benefits
Vacation Days
Sick Days
Paid Holidays
Death and Disability
Pension Plan
Short-Term and Long-Term Disability
Employee Assistance Program (EAP)

Voluntary Benefits
Dental insurance
Flexible Spending accounts
403(b) Retirement Savings Plan
Group Term Life Insurance
Critical Illness Insurance
Accident Insurance

Our faith in God inspires our commitment to the values of diversity, equity, inclusion, and belonging and is grounded in scripture, the Constitution of the Presbyterian Church (U.S.A.), and actions of the General Assembly of the Presbyterian Church (U.S.A.).

Presbyterian Church (U.S.A.) is committed to being not only an Equal Employment Opportunity Employer as defined by the U.S. government,
but with the inclusion of gender identity and sexual orientation as well.

Candidates from Presbyterian communities in the global south and other historic Presbyterian Communities of Color,
preferably with theological training and fluency in languages other than English, are encouraged to apply


This is a Full-Time position 1st Shift.

Number of Openings for this position: 1