Job Description

Program and Grants Analyst (Executive Director's Office)
Louisville, KY, United States of America


The national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshipping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God’s love extends to all people. This community comprises the staff of several national entities: the Office of the General Assembly, Presbyterian Investment and Loan Corporation, the Presbyterian Mission Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.

Position Purpose:

Coordinate and manage a variety of administrative and programmatic efforts within the Office of the Executive Director and across the Presbyterian Mission Agency (PMA), ensuring that complex work and project lifecycles are stewarded skillfully and collaboratively.

Job Skills / Requirements

  1. Provide project oversight, coordination, and/or support as needed on projects assigned within the Executive Director’s Office. (Generally, these are short duration efforts that require recurring supervision; but occasionally longer-term projects may emerge.) Examples:
  • Monthly review of progress on Organizational Objectives & Key Results
  • Maintain organizational roadmap for planning purposes and assist in queuing up key decision/action points for the Deputy Executive Director for Administration.
  1. Facilitate the centralized collaboration and coordination of PMA grant-making efforts. Examples:
    • supporting the Grants Administration Centralization project through to project completion.
    • organizing and convening a grants team responsible for guiding compliance for all PMA grant programs; and
    • providing ongoing and ad-hoc management reporting of grant expenditures, impact, and learnings as a result of PMA grantmaking-partnership efforts.
  2. Serve as PMA’s coordinator of unassigned funds in tandem with Legal and Finance/Accounting, so that as new gifts come into the Presbyterian Mission Agency, the Executive Director is equipped with sufficient information to make strategic decisions regarding which ministry areas are best suited to perform work in accordance with PMA’s missional goals and any donor-designated gift restrictions.
  3. Serve as PMA’s coordinator of under-used and unused funds (e.g., funds in need of cy pres action, orphaned funds, etc), tracking funds, developing a strategy for prioritization, and working with Finance/Accounting, Legal Services, and other stakeholders to expedite availability of PMA financial resources for mission use.
  4. Serve as a member of the Office of the Executive Director, participating in collaborative efforts for the good of the organization.
  5. Other duties as assigned

Essential Position Requirements:

  • Bachelor’s degree or equivalent combination of education and experience.
  • Project management experience, working with projects of various sizes and complexity.
  • Previous experience with grant administration.
  • Experience working in complex organizational situations.
  • Experience working in the PC(USA) or an ability to quickly learn about the church and its agencies.

Required Skills:

  • Ability to coordinate and manage multiple projects and tasks simultaneously.
  • Experience developing, implementing, administering, and maintaining processes and procedures.
  • Proficiency with Office 365

 Helpful Skills:

  • Knowledge of the programmatic work of the Presbyterian Mission Agency
  • Ability to speak one or more languages other than English very helpful

Required Competencies:

  • Ability to work with individuals at all levels of an organization.
  • Ability to interact and communicate with individuals from different racial, ethnic, and cultural backgrounds and to respect different work styles and personality types.
  • Proven ability to work collaboratively with a focus on building and maintaining strong relationships, both internally and externally.
  • Demonstrated ability to work independently and to deliver results without close supervision or support.
  • Must be an organized, self-starter, able to complete projects and meet goals.
  • Ability to work well under pressure, to meet targets and to be flexible.
  • Ability to work in ambiguous situations and ongoing organizational change.
  • Ability to work as part of a team and contribute to team identity and growth; works cooperatively with others to accomplish goals and objectives.

Physical Requirements:

  • Sensory and physical requirements include the ability to communicate verbally in person and by telephone and the ability to read and understand written materials. Ability to communicate in a manner suitable to a church office environment.
  • This is largely a sedentary position that may require occasional filing and lifting up to 15 pounds. Requires the ability to see, hear, speak, type, write, walk, stand, bend and lift.  This is a full-time position.
  • Occasional overnight out of town travel may be required.

Additional Information / Benefits

We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues at the Presbyterian Center.

The Presbyterian Church (U.S.A.) offers a competitive benefits package for eligible employees including Medical, Dental, Pension Plan, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), Flexible Spending accounts, 403(b) Retirement Savings Plan, Vacation Days, Sick Days, and Paid Holidays.

Presbyterian Church (USA) is committed to being not only an Equal Employment Opportunity Employer as defined by the U.S. government,
but with the inclusion of gender identity and sexual orientation as well.

Candidates from Presbyterian communities in the global south and other historic Presbyterian Communities of Color,
preferably with theological training and fluency in languages other than English, are encouraged to apply.

This job reports to the Deputy Executive Director for Administration

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1