Job Description

Administrative Project Manager (Administrative Services Group)
Louisville, KY, United States of America


The national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshipping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God’s love extends to all people. This community comprises the staff of several national entities: the Office of the General Assembly, Presbyterian Investment and Loan Corporation, the Presbyterian Mission Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.


Position Purpose:
The Administrative Project Manager will be responsible, for coordinating project activities, maintaining /updating project schedules, managing assignments, monitoring progress, communicate with the project team and ensure all projects meet quality standards and deliver on time and within budget. The Administrative Project Manager will report to the Project Manager and assist with preparing action plans, analyzing risk, managing resources. This person who fills this position will be expected to work in the building with a possibility of moving to hybrid work in the future.

Job Skills / Requirements

1. Assist the Project Manager in project planning, including creating project schedules, defining project milestones, and identifying resource requirements.

2. Coordinate and schedule project meetings, including preparing meeting agendas, capturing meeting minutes, and distributing action items to stakeholders.

3. Track project progress and report updates to the Project Manager and project team members, highlighting any risks, issues, or delays.

4. Maintain project documentation, including project plans, budgets, and status reports.

5. Assist in resource allocation and monitoring project budgets to ensure adherence to financial constraints.

6. Collaborate with cross-functional teams to gather and compile project data, ensuring accuracy and completeness.

7. Support the development and implementation of project management best practices, tools, and templates.

8. Help facilitate effective communication between project stakeholders, both internal and external, to ensure project objectives are understood and met.

9. Conduct research and analysis to support decision-making and problem-solving activities within the project team.

10. Perform other administrative tasks as assigned by the Project Manager.


  • Bachelor’s degree in business administration, Project Management, Information Technology, or a related field is preferred but not
  • At least two years of related experience PMP, PgMP, CAPM, and/or comparable project management certifications are highly desirable

Skills Requirement:

  • Excellent verbal and written communication skills, with the ability to communicate with stakeholders at all levels.
  • Proficient in project management software and tools (e.g., Asana, MS Project, JIRA, Basecamp, etc.)
  • Excellent interpersonal and customer service
  • Excellent organizational skills and attention to
  • Excellent time management skills with a proven ability to meet
  • Strong analytical and problem-solving
  • Ability to work both independently and collaboratively as part of a team
  • Ability to prioritize tasks and to delegate them when
  • Thorough understanding of or the ability to quickly learn about the project of being developed.
  • Proficient with Microsoft Office Suite or related software.
  • Familiarity with project management methodologies, frameworks, and best practices
  • Certification in project management (e.g., PMP Certification)
  • Experience in IT project management or familiarity with IT project
  • Knowledge of document management systems and version control

Required Competencies:

Emotional Maturity & Adaptability: The Presbyterian Mission Agency (PMA) is a multi-national organization serving many constituencies with a wide variety of perspectives, values, and interests. Further, PMA is an innovative organization in a significant state of evolution where changes happen regularly and routinely. The successful candidate will possess a positive disposition, be well differentiated, and not easily thrown off balance or become negatively reactive.

Collaborative: Works together in an inclusive community, invites input, shares ideas and seeks the best ways to accomplish common goals.

Accountable: Takes responsibility for actions and works with integrity, transparency and love.

Responsive: Responds to the voices and needs of the church by being timely, helpful, enthusiastic and mission centered.

Excellent: Works with energy, intelligence, imagination and love.

Intercultural Competence: Understands and values differences in various cultures within the organization. Manages dynamics of cultural differences within a work group. Adapts to cultural diversity by continuously learning about differences and creates opportunities for staff to learn about one another.

Successful candidate will possess a bias toward responsibility. They will claim their own mistakes, seek to make it right, and celebrate their wins while sharing credit with their colleagues.

Life / Work Balance: Recognize the importance of rest and renewal and maintain an appropriate balance between work life and personal life by adapting to changing needs at work, taking time to pursue personal interests, seeking others' help and discernment when needed and responding appropriately when they are overcommitted or when faced with stressful or dynamic situations.


Additional Information / Benefits

We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues at the Presbyterian Center.

The Presbyterian Church (U.S.A.) offers a competitive benefits package for eligible employees including Medical, Dental, Pension Plan, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), Flexible Spending accounts, 403(b) Retirement Savings Plan, Vacation Days, Sick Days, and Paid Holidays.

Our faith in God inspires our commitment to the values of diversity, equity, inclusion, and belonging and is grounded in scripture, the Constitution of the Presbyterian Church (U.S.A.), and actions of the General Assembly of the Presbyterian Church (U.S.A.).

Presbyterian Church (U.S.A.) is committed to being not only an Equal Employment Opportunity Employer as defined by the U.S. government,
but with the inclusion of gender identity and sexual orientation as well.

Candidates from Presbyterian communities in the global south and other historic Presbyterian Communities of Color,
preferably with theological training and fluency in languages other than English, are encouraged to apply.


This job reports to the Project Manager

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1